EXHIBITOR AGREEMENT / CONTRACT TERMS & CONDITIONS
EXHIBITOR AGREEMENT:
By submitting this form, the exhibitor is confirming that the exhibitor understands, agrees and will comply to all the non-negotiable conditions and requirements of this legal, binding agreement/contract.
1. EXHIBITOR COVENANTS
a) The exhibitor agrees to abide by all rules and regulations adopted by Opulence Alliance Events (herein after referred to as “Show Management”) and its sponsors, and agrees that Show Management shall have the final decision in adopting any rule or regulation deemed necessary prior to, during, and after the show.
b) The exhibitor agrees to obtain, at its own expense, any licenses or permits which are required, including without limitation, from government bodies, or industry associations, and any other third parties, for the operation of its trade or business during the show, and to pay all taxes that may be levied against it as a result of the operation of its trade or business in their space allocated.
2. PAYMENT POLICY:
a) The payment requirements as displayed on the “Exhibitor Application” (ie: deposit or full payment) are required from the exhibitor immediately after the application is submitted to officially secure the stall/booth. Applications submitted without payment are declined. Payments can be made by e-money transfer or credit card. Credit card transactions are subject to a 4 percent Square processing fee.
b) If the exhibitor is paying on a payment plan schedule, late installments that are past THREE days of the stated due date will be considered breech of contract wherein the exhibitor will forfit their deposit and booth placement. The exhibitor will be then put on a “waitlist” until payment is received. Therein a new booth placement will be reinstated providing there is booth space available.
3. INSURANCE
a) The exhibitor shall obtain and maintain at its own expense during the period commencing on the first move in date and terminating on the last move out date, a policy of insurance acceptable to Show Management. The policy of insurance shall name Show Management as loss insured and insure the exhibitor against all claims of any kind arising from or in any way connected with the exhibitor’s presence or operations at the show. The policy shall provide coverage of at least $2,000,000 for each separate occurrence. At the request of Show Management, the exhibitor shall provide Show Management with a copy of such policy.
b) Show Management will send insurance requirements directly to the exhibitor once the application/booking has been paid in full and officially secured.
c) Duuo is our recommended event insurance broker – VISIT HERE
4. INDEMNITY
a) The exhibitor accepts all risks associated with the use of the exhibit space and environs. The exhibitor shall not make any claim or demand or take any legal action, whatsoever, against Show Management, show services, event sponsors, or the facility in which the show is held, for any loss, damage, or injury, howsoever caused, to the exhibitor, its officers, employees, agents, or their property.
b) The exhibitor agrees to indemnify and hold harmless Show Management, show services, event sponsors, and the facility, their respective officers, agents, and employees, against all claims, costs, and charges of every kind resulting from their occupancy of the exhibit space or its environs, for personal injuries, death, property damages, or any other damage sustained by the exhibitor or its officers, agents, employees, or those for whom in law they are responsible, or Show Management, or a visitor to the show.
Show Management, the facility (including owner and management company), and the city/location of the event does not require insurance against any such vendor related damage, loss, harm or injury.
5. RESERVATION POLICY:
Each Opulence Alliance Events trade events has limited space per category (ie: jewelry, bath, etc.) therefore bookings are accepted by direct invitation and on a first-to-apply/pay basis only. If your category is displayed as “sold out”, please do not submit an application or payment.
6. CONTRACT CANCELLATION AND TERMINATION
a) All payments are non-refundable. Understand and acknowledge, the exhibitor booth rental payments, regardless if in the form of a deposit or paid in full is used as immediate revenue to produce the trade event – inclusive of paying daily staff wages, venue rentals, show services rentals/production, media suppliers (signages, print, radio, etc.), social media contractors, graphic/video contractors, insurance, travel expenses, business/promotional expenses, office rental, and all other typical business overhead costs. All payments are non-refundable.
b) In the event the exhibitor fails to make payment as aforesaid or fails to comply in any respect with the terms of this contract, Show Management reserves the right to cancel this contract without notice and all rights of the exhibitor hereunder shall cease and terminate. Any payment made by the exhibitor on account hereof will be retained by Show Management as liquidated damages for breach of his contract and Show Management may there upon re-rent said space. Failure to appear at the event does not release the exhibitor from responsibility for payment of the full cost of the space rented.
7. FORCE MAJEURE:
In the event that the facility in which the show is being held, or scheduled to be held, is destroyed or becomes unavailable for occupancy, for reasons beyond the control of Show Management and its sponsors, or if for any reason Show Management is unable to permit the exhibitor to occupy the facility or the space, or if the show is cancelled or curtailed. Show Management, the facility and the residing coty shall be excused from the performance of any obligation hereunder inclusive of refunding, to the extent that such obligation is hindered/prevented by any strike, boycott, lockout, or other labour dispute, act of God, any riot, civil disturbance, act of terrorism, war or of the public enemy; any epidemic as identified by the Medical Office of Health, inclimate weather, any fire or theft, any present or future governmental law, ordinance, rule or regulation or any other cause or contingency inclusive of unexplainable visitor traffic numbers beyond show managements control.
8. EVENT POSTPONEMENT:
Only in extreme instances (Force Majeure), where the event(s) are required to move to an alternative date, the exhibitor will receive a credit less a percentage of all current production expences encured to be used toward an alternative date and/or event.
9. DISRUPTION POLICY & AGREEMENT:
a. Last-minute cancellations and “no-shows” will be banished from exhibiting at any future Opulence Alliance Events trade events.
b. The exhibitor must remain intact until the show closes and/or all visitors have left the venue/site. Any exhibitor and/or their staff that chooses to tear-down or vacate their exhibit/booth prior to official closing time will be banished from exhibiting at any future Opulence Alliance Events trade events.
c. The exhibitor also agrees to remove its display and equipment from the show site by the final move out time limit, or in the event of failure to do so, the exhibitor agrees to pay for such additional cost as may be incurred by the venue.
d. Show Management reserves the right to terminate any contract and/or exhibit due to breech of contract, unbecoming behaviour or violation by the exhibitor/personnel registered under the exhibitor. If such termination is necessary, Show Management / Opulence Alliance Events is under no obligation to refund any payments made by the exhibitor.
10. EXHIBITOR’S PROPERTY:
All of the exhibitor’s property at the show shall be at the sole risk of the exhibitor and Show Management assumes no responsibility for loss or damage thereto.
11. BUILDING LIABILITY:
a) The exhibitor is liable for any damage they cause to the facility and to any property of Show Management, its agents, or any other exhibitor.
b) The exhibitor may not apply paint, lacquer, adhesive, or other coatings to the facility or to the property of Show Management, its agents, or any other exhibitor.
c) The exhibitor shall not apply tape or any other adhesive material to walls, ceilings, or any part of the venue without the express consent of the venue management.
12. DISPLAY:
a) The exhibitor agrees to occupy the contracted exhibit space during the full term of the show and to exhibit only the products described in this contract.
b) Show Management reserves the right, in its sole and unfettered discretion to determine the eligibility of exhibitors and exhibits for the show, reject or prohibit exhibits or exhibitors which Show Management considers objectionable, relocate exhibitors or exhibits, change venue or show dates when in the opinion of Show Management, such moves are necessary to maintain the character and/or good order of the show.
c) The Exhibitor agrees to ensure that all display fixtures and materials are made of a fire retardant material as required by the fire department.
d) The exhibitor agrees to maintain the placement of their exhibit and staff within the parameters of the display space provided in the agreement.
e) The exhibitor will not do anything directly or indirectly connected with their display which might be a violation of any laws, bylaws, ordinances, or regulations of any government or regulatory body.
13. DEMONSTRATING:
All distribution of information and demonstrating must take place in the allotted area of the stall/booth space leased by the exhibitor. No distribution of information and demonstrating is allowed in the aisles or in other areas of the show venue. If related activities are disrupting neighbouring vendors or the flow of traffic, Show Management has the right to stop the activity. A Policy of Insurance may be required if demonstrating involves hands-on interaction with visitors. The exhibitor assumes full liability and responsibility to all circumstances relating to losses, damages, personal injury or death.
14. EXCLUSIVITY OF PRODUCTS AND SERVICES:
No Exhibitor will be guaranteed exclusivity of product or service. Show Management reserves the right to place their own limitations on the number of any type of company, product or service in the event. Show management’s decision is final.
15. ASSIGNMENT AND SUBLETTING:
a) The exhibitor shall not assign any rights under this agreement or sublet the space without the prior written permission of Show Management, to which permission may be arbitrarily withheld. The exhibitor shall not display products or services not listed on their application without prior arrangements.
b) Show Management has the right to relocate booth locations and numbers at any time without notification. Decisions are based on special requirements from the venue, fire, show services, AHS, product curation.
16. AGREEMENT:
By submitting the linked Google application, the exhibitor is confirming that the exhibitor understands, agrees and will comply to all the non-negotiable conditions and requirements of this legal, binding agreement/contract.
_____
AGREEMENT/CONTRACT COVERAGE
This agreement pertains to all events produced by Opulence Alliance Events
_____
Opulence Alliance Events
403 608-3710
______