Opulence Alliance events

Exhibitor Contract & Agreement

EXHIBITOR AGREEMENT / CONTRACT TERMS & CONDITIONS

By submitting this form, the exhibitor confirms that they understand, agree to, and will comply with all non-negotiable conditions and requirements of this legally binding agreement/contract.

1. EXHIBITOR COVENANTS

a) The exhibitor agrees to abide by all rules and regulations adopted by Opulence Alliance Events (hereinafter referred to as “Show Management”) and its sponsors. The exhibitor agrees that Show Management shall have the final decision in adopting any rule or regulation deemed necessary prior to, during, and after the show.

b) The exhibitor agrees to obtain, at its own expense, any licenses or permits required, including without limitation those from government bodies, industry associations, or other third parties, for the operation of its trade or business during the show, and to pay all taxes that may be levied as a result of operating its business within the allocated exhibit space.

2. PAYMENT POLICY

a) Payment requirements as displayed on the Exhibitor Application (i.e., deposit or full payment) are required immediately after the application is submitted in order to officially secure the booth space. Applications submitted without payment will be declined.

Payments may be made by e-money transfer or credit card. Credit card transactions are subject to a 4% Square processing fee.

b) If the exhibitor is paying on a payment plan schedule, installments that are more than three (3) days past the stated due date will be considered a breach of contract, whereby the exhibitor will forfeit their deposit and booth placement.

The exhibitor will then be placed on a waitlist until payment is received. A new booth placement will be assigned provided space is available.

3. INSURANCE

a) The exhibitor shall obtain and maintain, at its own expense, during the period commencing on the first move-in date and terminating on the final move-out date, a policy of insurance acceptable to Show Management.

The policy shall name Show Management as additionally insured and insure the exhibitor against all claims arising from or connected with the exhibitor’s presence or operations at the show.

Coverage must be at least $2,000,000 per occurrence.

b) At the request of Show Management, the exhibitor shall provide a copy of such policy.

c) Show Management will send insurance requirements once the application/booking has been paid in full.

d) There are two special event insurance companies available:

— Duuo Insurance
— PAL Insurance

Show Management will send the appropriate broker details and the list of “Additionally Insured” requirements if the exhibitor is using their own provider.

4. INDEMNITY

a) The exhibitor accepts all risks associated with the use of the exhibit space and surrounding areas.

b) The exhibitor agrees to indemnify and hold harmless Show Management, show services, event sponsors, and the facility (including officers, agents, and employees) against all claims, costs, damages, liabilities, or expenses resulting from their occupancy of the exhibit space.

Show Management, the venue, and the host city do not assume responsibility for vendor-related loss, damage, injury, or theft.

5. RESERVATION POLICY

Each Opulence Alliance Events trade event has limited space per product category (i.e., jewelry, bath, etc.).

Bookings are accepted by direct invitation and on a first-to-apply/pay basis.

If a category is displayed as “sold out,” applications or payments should not be submitted.

6. CONTRACT CANCELLATION AND TERMINATION

a) All payments are non-refundable.

Booth rental payments are used as immediate revenue to produce the event including staff wages, venue rentals, production services, marketing, signage, social media promotion, contractors, insurance, travel, administrative expenses, and general business overhead.

b) Failure to make payment or comply with contract terms allows Show Management to terminate the contract without notice.

Payments made may be retained as liquidated damages, and Show Management may re-rent the booth space.

Failure to attend the event does not release the exhibitor from payment obligations.

7. FORCE MAJEURE

If the venue becomes unavailable or the show cannot proceed due to circumstances beyond Show Management’s control—including but not limited to strikes, labour disputes, acts of God, riots, terrorism, war, epidemics declared by a Medical Officer of Health, inclement weather, fire, theft, or government regulations—Show Management, the venue, and the host city shall be excused from fulfilling contractual obligations, including refunds.

8. EVENT POSTPONEMENT

If an event must be postponed due to Force Majeure, exhibitors will receive a credit (less production expenses already incurred) to be applied toward a future event.

9. DISRUPTION POLICY & AGREEMENT

a) Last-minute cancellations or no-shows may result in the exhibitor being prohibited from participating in future Opulence Alliance Events.

b) Exhibitors must remain set up until the official closing of the show.

c) Exhibitors must remove displays by the move-out deadline or may be responsible for additional venue charges.

d) Show Management reserves the right to terminate exhibits due to breach of contract or inappropriate conduct without refund.

10. EXHIBITOR PROPERTY

All exhibitor property remains at the sole risk of the exhibitor.

Show Management assumes no responsibility for loss, theft, or damage.

11. BUILDING LIABILITY

a) Exhibitors are responsible for any damage they cause to the venue or property belonging to Show Management or other exhibitors.

b) Paint, adhesives, or coatings may not be applied to venue surfaces.

c) Tape or adhesives may not be applied to walls or ceilings without venue approval.

12. DISPLAY

a) Exhibitors must occupy their booth for the full duration of the event.

b) Show Management reserves the right to determine exhibitor eligibility, relocate booths, modify the show layout, or adjust event logistics if required.

c) All displays must comply with fire regulations.

d) Exhibitors must remain within their assigned booth space.

e) Exhibitors must comply with all applicable laws and regulations.

13. DEMONSTRATIONS

Demonstrations and distribution of materials must occur within the assigned booth area.

Activities disrupting neighboring vendors or visitor flow may be stopped by Show Management.

Exhibitors assume full liability for demonstrations.

14. EXCLUSIVITY OF PRODUCTS AND SERVICES

No exhibitor is guaranteed exclusivity.

Show Management may limit the number of similar vendors at its discretion.

15. ASSIGNMENT, SUBLETTING & BOOTH SHARING

a) Exhibitors may not assign, transfer, share, or sublet booth space without written permission from Show Management.

b) Booth space is licensed only to the approved exhibitor listed on the application.

c) No other business, brand, product line, or partner company may display, promote, sell, or represent within the booth unless approved in writing by Show Management.

d) Exhibitors may not share booth space or display additional brands not disclosed in the application.

e) Show Management reserves the right to relocate booths at any time due to venue logistics, fire regulations, show services, AHS requirements, or event planning needs.

16. AGREEMENT

Submitting the exhibitor application confirms agreement to all terms of this contract.

17. PHOTOGRAPHY & MEDIA RELEASE

Show Management may photograph, film, or record the event including booths, displays, staff, and products.

Exhibitors grant Show Management the irrevocable right to use such images for promotional, marketing, advertising, or commercial purposes without compensation.

18. PRODUCT COMPLIANCE

Exhibitors warrant that all products comply with applicable federal, provincial/state, and local laws and safety standards.

Show Management reserves the right to remove any product deemed unsafe, illegal, or inappropriate.

19. LIMITATION OF LIABILITY

Show Management shall not be liable for indirect or consequential damages including loss of profits or sales.

Maximum liability shall not exceed the total amount paid by the exhibitor for booth space.

20. PROFESSIONAL CONDUCT & PUBLIC STATEMENTS

Exhibitors agree to conduct themselves professionally toward Show Management, venue staff, other exhibitors, and visitors.

Exhibitors further agree not to make defamatory or damaging public statements regarding the event through social media, online reviews, or other public channels.

Concerns must first be addressed privately with Show Management.

21. SAFETY & COMPLIANCE

Exhibitors must comply with all venue safety requirements, fire regulations, health regulations, and instructions from venue management or Show Management staff.

Show Management may remove displays or equipment that pose safety risks.

22. ENTIRE AGREEMENT

This contract constitutes the entire agreement between the exhibitor and Show Management and supersedes all prior agreements or understandings.

23. SEVERABILITY

If any provision of this agreement is determined to be unenforceable, the remaining provisions shall remain in full force and effect.

24. GOVERNING LAW

This agreement shall be governed by and interpreted in accordance with the laws of the Province of Alberta and the laws of Canada applicable therein.

AGREEMENT / CONTRACT COVERAGE

This agreement applies to all events produced by Opulence Alliance Events.

Opulence Alliance Events
403-608-3710

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EXHIBITOR CODE OF CONDUCT

Opulence Alliance Events is committed to creating professional, welcoming, and well-organized trade events for exhibitors, partners, and visitors. All exhibitors and their staff are expected to conduct themselves in a respectful and professional manner throughout the event.

Participation in any Opulence Alliance Events event indicates acceptance of the following standards.

1. PROFESSIONAL BEHAVIOUR

Exhibitors and their staff must behave in a professional and respectful manner toward:

  • event organizers

  • venue staff

  • fellow exhibitors

  • sponsors

  • event attendees

Harassment, intimidation, discrimination, abusive language, or disruptive behaviour will not be tolerated.

2. RESPECT FOR OTHER EXHIBITORS

Exhibitors must respect the space, products, and business activities of neighboring exhibitors.

The following behaviours are prohibited:

  • interfering with another exhibitor’s booth or customers

  • intentionally obstructing booth visibility

  • disruptive sales tactics

  • distributing materials inside another exhibitor’s booth space.

3. SALES PRACTICES

All sales activities must take place within the boundaries of the exhibitor’s assigned booth space.

Exhibitors may not:

  • solicit business in aisles or common areas

  • approach attendees aggressively

  • interfere with visitor traffic flow.

Show Management reserves the right to restrict or stop any activity that disrupts the event.

4. STAFF CONDUCT

Exhibitors are responsible for the behaviour of all staff members, representatives, contractors, or assistants working in their booth.

All booth personnel must comply with event rules and venue policies.

5. BOOTH APPEARANCE AND OPERATIONS

Exhibitors must maintain a professional booth presentation throughout the duration of the event.

Exhibitors must:

  • keep booth areas clean and organized

  • remain within the boundaries of their assigned booth space

  • follow all setup and teardown schedules

  • remain open during event operating hours.

Early teardown without permission may affect eligibility for future events.

6. SAFETY AND VENUE COMPLIANCE

Exhibitors must comply with all venue regulations including:

  • fire and safety regulations

  • electrical and equipment guidelines

  • health and safety requirements

  • instructions from venue staff and event organizers.

Displays or activities that create safety hazards may be required to be modified or removed.

7. PRODUCT REPRESENTATION

Exhibitors must accurately represent their products and services.

The following are prohibited:

  • counterfeit or unauthorized products

  • misleading product claims

  • products that violate laws or safety regulations.

Show Management reserves the right to remove any product or display deemed inappropriate.

8. SOCIAL MEDIA AND PUBLIC COMMUNICATION

Exhibitors are encouraged to promote the event positively.

Concerns or disputes related to event operations should be addressed directly with Show Management rather than through public social media or online reviews.

Exhibitors engaging in defamatory or damaging public statements about the event, organizers, sponsors, or other exhibitors may be prohibited from participating in future events.

9. COMPLIANCE WITH EVENT POLICIES

Exhibitors must comply with:

  • the Exhibitor Agreement / Contract

  • venue policies

  • event safety requirements

  • instructions from Show Management.

Failure to comply may result in removal from the event without refund.

10. ENFORCEMENT

Show Management reserves the right to take appropriate action for violations of this Code of Conduct.

Actions may include:

  • verbal or written warnings

  • removal of products or displays

  • temporary suspension of activities

  • removal from the event without refund

  • prohibition from future events.

CONTACT

Questions regarding this Code of Conduct may be directed to:

Opulence Alliance Events
Phone: 403-608-3710
Email: reddeermade@gmail.com