MOVE-IN GUIDELINES
Red Deer Women’s Show
FABULOUS WOMEN’S LIFESTYLE EXPO
SHOW DATES:
Saturday – October 18
Sunday – October 19
LOCATION:
NEERALTA Pavilion facility at Westerner Park — Take note of the pavilion for move-in!!!
4847A 19 St, Red Deer, AB T4R 2N7
VISITOR HOURS:
Saturday – Oct 18 – 10:00am to 5:00pm
Sunday – Oct 19 – 10:00am to 4:00pm
MAIN STAGE ENTERTAINMENT
ADVERTISING DIRECTIVES:
****MAIN STAGE ATTRACTIONS — Our Fall edition of the Red Deer Women’s Show — FABULOUS Women’s Lifestyle Expo — is honoured to have the above line up of simply FabUlous main stage keynotes and entertainment!
We encourage YOU to spread the word by LIKING! COMMENTING! SHARING! these above feeds that are running continousley on our Social Media:
FACEBOOK:
www.facebook.com/reddeerwomensshow
www.facebook.com/reddeermade
INSTAGRAM:
www.instagram.com/reddeerwomensshow
www.instagram.com/reddeermade
EVENT PAGE:
www.facebook.com/events/673492105539305
——- 🙂
****YOUR 2 FOR 1 GUEST PASS
You’ve already received your custom-designed pass via email.
Can’t find it? Check your spam or promotions folder!
These 2-for-1 passes are perfect for sharing on YOUR social media as a “Customer Appreciation” gift for YOUR followers. Not only will your followers love the gift, they’ll also enjoy a BOGO rate at the door!
Use this powerful marketing tool to boost engagement and watch YOUR Expo success soar!
——- 🙂
****MASS ADVERTISING — Because our demographic is PRIMARILY WOMEN 50 +, we have choosen Sunny 94 FM and New Country 95.9 FM for our radio coverage. Our second primary marketing directives include extensive PAID advertising on Facebook and Instagram as well as direct email campaigns to our over 3000 (and growing everyday) subscribers!
EXHIBITOR MOVE-IN:
Option 1) FRIDAY, Oct 17 – Arrive between 2:00pm and 5:30pm *bay doors are locked promptly at 6:30pm!
Option 2) SATURDAY, Oct 18 – Arrive between 7:00am and 9:30am *bay doors are locked promptly at 9:30am!
MORNING PRE-SHOW PREP: (doors open to the PUBLIC at 10:00am)
Exhibitors may access the facility to pre-prep in the mornings before doors open to the public on:
– SAT, Oct 18 – East bay door entrance will be open at 7:00am
– SUN, Oct 19 – East bay door entrance will be open at 9:00am
*Exhibitors cannot enter through the front main entrance!
STALL PACKAGE
INCLUDES:
– 10-foot x 10-foot pipe/draped booth (unless you booked a double 10×20)
– Side walls are BLACK draping
– Corner booths have one 8-foot high side wall in the back and one 3.5-foot high side wall between you and your neighbouring exhibitor
– Inline booths have one 8-foot high side wall in the back and two 3.5-foot high side wall between you and your neighbouring exhibitor
DOES NOT INCLUDE:
– NO furnishings —- as clearly described on your original application your booth is empty upon arrival*
*YOU SUPPLY all your own display surfaces, display units, and other decor items!
*For those who ordered tables and chairs from us PRIOR TO OCTBER 1 – your rentals will be located in your booths upon arrival. Our Show Services will also be onsite should you need to rent last-minute tables.
– NO electricity (unless you booked in advance with your initial application). Those who rented electricity, bring extension cords/power bars.
– Dollies —- bring your own! *Note our Show Services will have 4 large dollies available to be shared with all exhibitors however there may be long wait times to access them so bring your own dollies.
TIP: Table linens that cover to the floor are essentials! When visitors see a messy booth exposing storage containers and other debris — they just keep walking on by. VISUAL IMPACT = MORE SALES!
AFTER HOURS PRODUCT PROTECTION
Although our show management and Westerner Park personnel will ensure the facility is locked Friday and Saturday evening, theft can happen from cleaning staff, other exhibitors, etc.
Make sure you do not leave any electronics, cash or other tempting valuables — and bring extra draping to cover your products and/or close off your booth entrance.
IMPORTANT! IMPORTANT! IMPORTANT!
Your booth number has changed!
Your original booth number has changed – upon arrival for move-in, make sure YOU REGISTER FIRST before looking for your booth! Our “Exhibitor Registration” is located by the bay doors.
MOVE-IN PROTOCOL
Option 1) FRIDAY, Oct 17 – Between 2:00pm and 5:00pm *bay doors are locked promptly at 6:30pm!
Option 2) SATURDAY, Oct 18 between 7:00am and 9:30am *bay doors are locked promptly at 9:30am!
****
STEP 1) SEE MAP below —- print a copy so you have it on file!!
STEP 2) When you arrive at the “loading bay” at the EAST end (back of the NEERALTA pavilion) – stop in at our “Exhibitor Registration” booth (located by the bay door) to:
a) Receive your NEW BOOTH NUMBER – as all booth numbers have changed! Make sure you REGISTER FIRST so you don’t mistakenly set up in another exhibitors stall and have to move everything once they arrive!
b) Receive your exhibitor pass(s)
STEP 3) Once registered, you will receive direction to your booth location. NOTE AGAIN: Booth numbers have changed! Register first!
STEP 4) There many exhibitors attempting to move-in —- unload all your items to your booth and then promptly MOVE YOUR VEHICLE away from the loading bay to the “exhibitor parking” to allow other exhibitors to access – see map below.
AGAIN —- DO NOT LEAVE YOUR VEHICLE for extended periods of time in front of the bay doors! Other exhibitors will need access!
** NOTE: Vendors have NO access to the FRONT ENTRANCE (west side) of the building during move-in.
IMPORTANT! IMPORTANT! IMPORTANT!
Your booth number has changed!
Your original booth number has changed – upon arrival for set up, make sure YOU REGISTER FIRST before looking for your booth! Our “Exhibitor Registration” is located by the bay doors.
YOUR STAFF ARRIVALS
If you have staff are arriving throughout show hours, please inform them to enter through the main doors (visitor entrance) on the west side of the Pavilion. There they can register and receive their “exhibitor pass” at our “Visitor Registration” booth.
MOVE-OUT
Doors to public close at 4:00pm on Sunday, Oct 19 — and not a minute earlier!…
…MEANING – DO NOT TEAR DOWN UNTIL AFTER 4:00PM
READ THE ABOVE AGAIN —- and choose not to be the jerk that disrupts the show! We expect all exhibitors to conduct themselves professionally by being courteous of our happy shoppers and respectful of surrounding exhibitors.
The above commitment has concequences if conducted – VISIT HERE to refresh your memory on why.
WIFI CODE
Telebyte:
Wireless Name: RedDeerMade
Wireless P/W: SUCCESS!
ShawGo
If you are ShawGo subscriber, you may access the free internet through your portal.
CONCESSION
The concession will be open 11am – 3pm on Saturday and 11am – 3pm on Sunday.
ATM
There are two ATM’s onsite – locations TBA
Though cash is king not very many consumers carry cash on hand so be sure to have your POS systems charged so you don’t lose sales!
GARBAGE CONTROL
All vendors are responsible for removing their garbage during show hours and during move-in and move-out. Any debris left after you move out will be reported as littering pending a fine through Westerner Park.
CANCELLATIONS
And just so we are all on the same page —- let’s have a quick chat about cancellations just because this seems to be not taken seriously. As you are fully aware – there are no refunds whatsoever. For reference, VISIT HERE to refresh on the binding contract terms you agreed upon to when applying.
SHOW MANAGEMENT CONTACT
Opulence Alliance Events is only available VIA PHONE ONLY at 403 608-3710 —– again VIA PHONE ONLY!
Week of the event – We are open Monday, Oct 13 through Thursday, Oct 16 – available from 11:00am to 6:00pm
Friday, Oct 17— only available from noon until 2:00pm — from 2:00pm on communication is difficult as show management will be onsite dealing with the Friday move-in
See you soon at the FABULOUS Women’s Lifestyle Expo!
xoxo