MOVE-IN GUIDELINES
Red Deer MADE Christmas in the County
DATES:
Saturday – Dec 9th
Sunday – Dec 10th
LOCATION:
Parkland Pavilion facility at Westerner Park
4847A 19 St, Red Deer, AB T4R 2N7
VISITOR HOURS:
Saturday – Dec 9th – 10:00am to 5:00pm
Sunday – Dec 10th – 10:00am to 4:00pm
EXHIBITOR MOVE-IN:
Option 1) FRIDAY, Dec 8th – Arrive between 2:00pm and 5:00pm *bay doors are locked promptly at 6:45pm!
Option 2) SATURDAY, Dec 9th – Arrive between 7:00am and 9:30am *bay doors are locked promptly at 9:30am!
MORNING PRE-SHOW PREP: (doors open to the PUBLIC at 10:00am)
Exhibitors may access the facility to pre-prep in the mornings before doors open to the public on:
– SAT, Dec 9th – East bay door entrance will be open at 7:00am
– SUN, Dec 10th – East bay door entrance will be open at 9:00am
*Exhibitors cannot enter through the front main entrance!
STALL PACKAGE
INCLUDES:
– 10-foot x 10-foot pipe/draped booth (unless you booked a double – then 10×20)
– Side walls are WHITE draping
– Corner booths have two 8-foot high side walls.
– Inline booths have three 8-foot high side walls
DOES NOT INCLUDE:
– NO furnishings —- as clearly described on your original application your booth is empty upon arrival*
*YOU SUPPLY all your own display surfaces, display units, and other decor items!
*For those who ordered tables and chairs from Goodkey Services – your rentals will be located in your booths upon arrival. Goodkey Services will also be onsite should you need to rent last-minute tables.
– NO electricity (unless you booked in advance with your initial application). Those who rented electricity, bring extension cords/power bars.
– Dollies —- bring your own! *Note Goodkey Services will have 4 large dollies available to be shared with all exhibitors however there may be long wait times to access them so bring your own dollies.
TIP: Table linens that cover to the floor are essentials! When visitors see a messy booth exposing storage containers and other debris — they just keep walking on by. VISUAL IMPACT = MORE SALES!
AFTER HOURS PRODUCT PROTECTION
Although our show management and Westerner Park personnel will ensure the facility is locked Friday and Saturday evening, theft can happen from cleaning staff, other exhibitors, etc.
Make sure you do not leave any electronics, cash or other tempting valuables — and bring extra draping to cover your products and/or close off your booth entrance.
IMPORTANT! IMPORTANT! IMPORTANT!
Your booth number has changed!
Your original booth number may have changed – upon arrival for set up, make sure YOU REGISTER FIRST before looking for your booth! Our “Exhibitor Registration” is located by the bay doors.
MOVE-IN PROTOCOL
Option 1) FRIDAY, Dec 8th – Between 2:00pm and 5:00pm *bay doors are locked promptly at 6:45pm!
Option 2) SATURDAY, Dec 9th between 7:00am and 9:30am *bay doors are locked promptly at 9:30am!
****
STEP 1) SEE MAP below —- print a copy so you have it on file!!
STEP 2) When you arrive at the “loading bay” at the EAST end (back of pavilion) – stop in at our :Exhibitor Registration” booth (located by the bay door) to:
a) Receive your NEW BOOTH NUMBER – as all booth numbers have changed! Make sure you REGISTER FIRST so you don’t mistakenly set up in another exhibitors stall and have to move everything once they arrive!
b) Receive your exhibitor pass(s)
STEP 3) Once registered, you will receive direction to your booth location. NOTE AGAIN: Booth numbers have changed! Register first!
STEP 4) There are over 132 exhibitors attempting to move-in —- unload all your items to your booth and then promptly MOVE YOUR VEHICLE away from the loading bay to the “exhibitor parking” to allow other exhibitors to access – see map below.
AGAIN —- DO NOT LEAVE YOUR VEHICLE for extended periods of time in front of the bay doors! Other exhibitors will need access!
** NOTE: Vendors have NO access to the FRONT ENTRANCE (west side) of the building during move-in.
IMPORTANT! IMPORTANT! IMPORTANT!
Your booth number has changed!
Your original booth number may have changed – upon arrival for set up, make sure YOU REGISTER FIRST before looking for your booth! Our “Exhibitor Registration” is located by the bay doors.
STAFF ARRIVALS
If you have staff are arriving throughout show hours, please inform them to enter through the main doors (visitor entrance) on the west side of the Pavilion. There they can register and receive their “exhibitor pass” at our “Visitor Registration” booth.
MOVE-OUT
Doors to public close at 4:00pm on Sunday, Dec 10th — and not a minute earlier!…
…MEANING – DO NOT ATTEMPT TO TEAR DOWN UNTIL AFTER 4:00PM
READ THE ABOVE AGAIN —- and choose not to be the jerk that disrupts the show! We expect all exhibitors to conduct themselves professionally by being courteous of our happy shoppers and respectful of surrounding exhibitors.
The above commitment has concequences if conducted – VISIT HERE to refresh your memory on why.
WIFI CODE
Telebyte:
Wireless Name: RedDeerMade
Wireless P/W: SUCCESS!
ShawGo
If you are ShawGo subscriber, you may access the free internet through your portal.
CONCESSION
The concession will be open 11am – 3pm on Saturday and 11am – 2pm on Sunday.
ATM
There are two ATM’s onsite – one located by the west front entrance, and the second located by the public washrooms
Though cash is king not very many consumers carry cash on hand so be sure to have your POS systems charged so you don’t lose sales!
GARBAGE CONTROL
All vendors are responsible for removing their garbage during show hours and during move-in and move-out. Any debris left after you move out will be reported as littering pending a fine through Westerner Park.
CANCELLATIONS
And just so we are all on the same page —- let’s have a quick chat about cancellations just because this seems to be not taken seriously. As you are fully aware – there are no refunds whatsoever. For reference, VISIT HERE to refresh on the binding contract terms you agreed upon to when applying.
SHOW MANAGEMENT CONTACT
Opulence Alliance Events is only available VIA PHONE ONLY at 403 608-3710 —– again VIA PHONE ONLY!
Week of the event – open Monday, Dec 4th through Thursday, Dec 7th – available from 11:00am to 6:00pm
Friday, Dec 9th — only available from noon until 2:00pm — from 2:00pm on communication is difficult as show management will be onsite dealing with the Friday move-in
See you soon at the 3rd Annual Red Deer Christmas in the County
xoxo